Privacy Policy

Aplica ("Aplica," "we," "our," or "us") is committed to protecting the privacy and personal data of the job seekers, professionals, and visitors who use our platform ("you" or "Users"). This Privacy Policy explains how we collect, use, store, disclose, and safeguard your personal information when you use our website, applications, and related services (collectively, the "Services").

Aplica is an AI-powered career platform that helps you build resumes, generate tailored cover letters, discover and match with jobs, apply on your behalf, and track your applications. By using our Services, you agree to the collection and use of your information in accordance with this Policy.

We collect information that you provide directly, information generated as you use the Services, and information from third parties you choose to connect.

Information you provide

• Account details such as your name, email address, and password.
• Career information such as your resume, work history, education, skills, and cover letters.
• Job preferences such as desired roles, locations, salary expectations, and work arrangements.
• Communications you send to our support team.

Information we collect automatically

• Usage data such as pages viewed, features used, and actions taken within the Services.
• Device and log data such as IP address, browser type, operating system, and access times.
• Cookies and similar technologies used to keep you signed in and improve your experience.

By creating an account, uploading your resume, or otherwise using the Services, you consent to the collection and use of your personal data as described in this Policy. Where required by law, we will obtain your explicit consent before processing sensitive information or using your data for a new purpose.

You may withdraw your consent at any time by adjusting your account settings or contacting us. Withdrawing consent may limit your ability to use certain features of the Services.

• Directly from you when you register, complete your profile, or upload documents.
• Automatically through cookies and similar technologies as you interact with the Services.
• From third-party services and job boards you choose to connect to your account.
• From partners who help us operate, secure, and improve the Services.

We use your personal data to provide, personalize, and improve the Services, including to:

• Build and format your resumes and cover letters using AI.
• Match you with relevant job opportunities based on your profile and preferences.
• Submit applications on your behalf where you have enabled Auto Apply.
• Track the status of your applications through your Job Tracker.
• Provide customer support and respond to your requests.
• Detect, prevent, and address fraud, abuse, and security issues.
• Comply with legal obligations and enforce our terms.

We do not sell your personal data. We share your information only in the following circumstances:

• With employers and job boards when you apply for a role or authorize an application on your behalf.
• With trusted service providers who process data on our behalf under strict confidentiality obligations.
• When required by law, regulation, legal process, or enforceable governmental request.
• To protect the rights, property, or safety of Aplica, our Users, or the public.
• In connection with a merger, acquisition, or sale of assets, subject to this Policy.

We use industry-standard technical and organizational measures to protect your personal information, including encryption in transit and at rest, access controls, and regular security reviews.

While we work hard to safeguard your data, no method of transmission or storage is completely secure. We cannot guarantee absolute security, but we continuously improve our safeguards as technology evolves.

Depending on your location, you may have the following rights regarding your personal data:

• Access the personal data we hold about you.
• Correct inaccurate or incomplete information.
• Request deletion of your account and personal data.
• Object to or restrict certain processing of your data.
• Request a copy of your data in a portable format.
• Withdraw consent where processing is based on consent.

To exercise any of these rights, contact us at privacy@aplica.ca and we will respond in accordance with applicable law.

We retain your personal data for as long as your account is active or as needed to provide the Services. We may retain certain information to comply with legal obligations, resolve disputes, and enforce our agreements.

When your data is no longer required, we securely delete or anonymize it.

The Services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child without appropriate consent, we will take steps to delete it promptly.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will notify you through the Services or by email. Your continued use of the Services after an update constitutes acceptance of the revised Policy.

If you have questions about this Privacy Policy or how we handle your data, reach us through our Contact page or by emailing privacy@aplica.ca.